Pricing, runway, and project profitability — in one spreadsheet. Calculates your minimum rate, taxes, depreciation, and loans included.
You set your rate by looking at what others charge
You finish a project and barely break even
You don't know how long you can survive without a new client
You forget your laptop will need replacing eventually
You underestimate non-billable hours every single month
You have loans but don't factor them into your pricing
Most freelancers set their rate by looking at what others charge, not what they actually need. If your real minimum (rent, insurance, taxes, non-billable hours) works out to $48/hr but you're charging $35/hr, that's $13 lost on every billable hour. At 100 billable hours a month, that's $1,300/month - $15,600/year left on the table.
A $3,000 project sounds great until you tally the 40 hours of "quick calls," revisions, and scope creep that never got billed. Run it through the Project Profitability sheet first and that project might show an effective rate of $42/hr, below what you need. You decide before you start, not after.
If your last invoice landed today, how many weeks could you operate before real trouble? Most freelancers guess. The Next Worry Date turns your bank balance and fixed costs into an actual date, so you know exactly when to start hustling, not in a panic in week two.
Your laptop has a 3–5 year lifespan and will eventually cost $1,500–2,500 to replace. If you're not setting aside roughly $40–65/month now, that bill becomes an emergency later. The Depreciation sheet folds this into your rate automatically.
Admin, invoicing, client emails, proposals, most freelancers spend 10–15 hours a week on this without billing for it. Price as if 100% of your time is billable and you're underpricing by 20–30% before the job even starts.
A $300/month loan payment doesn't disappear because it's "personal" instead of "business." If it's not in your minimum-rate math, you're financing it out of margin you don't actually have. The Debts & Loans sheet rolls every payment into what you need to charge to stay whole.
Finally understand what I need to charge. Set it up in an afternoon and immediately saw I was undercharging by 30%.
The Next Worry Date feature alone is worth it. Changed how I think about my pipeline completely.
Simple enough that I actually use it every month. The project profitability sheet saved me from taking a bad client.
It's a Microsoft Excel (.xlsx) file. It works in Excel, Google Sheets, and Apple Numbers.
No. It's a one-time payment with lifetime access to that version no recurring charges, ever.
Yes, if the product is defective or not as described, contact us within 14 days and we'll fix it or issue a full refund. See our Terms & Conditions.
Yes, a PDF VAT invoice is generated automatically and emailed to you together with your purchase.
Yes, pricing is in USD. EU customers may see VAT added at checkout depending on their country and business status.
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